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TURN OFF GMAIL ARCHIVE MAC MAIL HOW TO

To do so, click Options > Archive when a Mail alert appears in the top-right corner. Setting Archive as the default action also means you can archive emails directly from a notification on your Mac. Now you can swipe left with two fingers across emails to quickly archive them. Go to the Viewing tab, then set the Move discarded messages line to Archive. To do this, launch the Mail app and go to Mail > Preferences from the menu bar. If you want to swipe across messages to archive them, you need to set that as the default action for discarding emails.

Or, for the power-users out there, select an email and press Ctrl + Cmd + A to instantly archive it. The menu bar offers lots of options for organizing messages. You can also select an email and go to Message > Archive from the menu bar.

If your Mac has a Touch Bar above the keyboard, you can also tap the Archive icon that appears on the Touch Bar when you select an email.Īlternatively, control-click an email and select Archive from the pop-up menu. The Archive option looks like a storage box above the message. Just select an email in your inbox and click the Archive icon above the message preview, it looks like a storage box.

TURN OFF GMAIL ARCHIVE MAC MAIL HOW TO

How to Archive Emails in the Mail AppĪrchiving emails in the macOS Mail app is easy. It’s a good idea to archive invoices, booking confirmations, customer support emails, and any other official documents you might need to refer to again in the future. You never need to look at it again but you know you’ve got it if you need it. Think of archiving an email like storing it away in a filing cabinet. Searching in Mail automatically includes archived emails. They stay in that folder until you choose to delete them.Įven more conveniently, you can search for messages in the Mail app and it automatically searches your archived emails as well as your inbox. You can view all your archived emails at any time by browsing through the archive folder. In contrast, when you archive an email on your Mac, it moves to a separate folder but never gets deleted. We all know what happens when you delete an email: that message moves to the trash folder before vanishing forever a short while later. What Does Archiving Mean in the Mail App?

Learn Even More Tips for Using Mail on a Mac.

How to Find Archived Emails in the Mail App.

What Does Archiving Mean in the Mail App?.

This method isn’t foolproof, but it should help you narrow down your archived emails if you’re struggling to find them using a basic search or in the “All Mail” folder. If they’re categorized, you can view the email in your labeled folder, even if they’ve been archived. You can also add the “has:nouserlabels” to your Gmail search query to remove any emails that already have a category label. You can do this in either the Gmail app or on the Gmail website. To do this, type “-in:Sent -in:Draft -in:Inbox” in the search bar. In many cases, this should list your archived emails. RELATED: How to Use Gmail's Advanced Search Features & Create Filters Alternatively, you can use advanced Gmail search filters to search for emails that aren’t in typical folders like your inbox folder, sent folder, and drafts folder. You’ll need to know the topic, sender, or subject of your archived email to search for it manually. Unfortunately, there’s no “archive” label you can use to search for when you’re using the Gmail search bar at the top of the Gmail website or in the Gmail app. Finding Archived Emails in Gmail Using the Search Bar This option is fine if you’ve only recently archived an email, but you might need to use the Gmail search bar to specifically locate archived emails instead. There’s an obvious downside to this, especially if you have a large number of emails-the sheer number of emails you’ll have to go through. From here, scroll down and tap the “All Mail” label. To do this in the Gmail app, tap the hamburger menu icon in the top-left corner. You can view this list by clicking the “All Mail” view label in the left Gmail menu on the Gmail website. This will list all of your Gmail emails in one, long list, including priority emails, as well as any emails that have been categorized automatically.